Import Workflow: 5) Convert Manifest to Import Booking

The fifth step in your import workflow involves converting the import details into an import booking. Here's a guide for this process:

1. Access Import Booking Module:

   • Log in to the import management or logistics system.
   • Navigate to the module specifically designed for managing import bookings.

2. Select Relevant Shipment or Manifest:

   • Identify and select the import shipment or manifest for which you want to create an import booking.
   • Ensure that the manifest and IGM details for the selected shipment are accurate and up-to-date.

3. Review Manifest and IGM Information:

   • Review the manifest and IGM details to confirm that all necessary information, including vessel and voyage details, container information, cargo details, consignee information, and customs compliance, is accurate and complete.

4. Convert to Import Booking:

   • Initiate the process to convert the selected manifest or IGM into an import booking within the system.
   • The system should automatically populate relevant data from the manifest and IGM into the import booking.

5. Booking Details:

   • Input any additional booking details that may be required, such as specific delivery instructions, handling requirements, or special requests.
   • Confirm and update contact information for the consignee or recipient.

6. Shipping Line Coordination:

   • If applicable, the system may initiate communication or coordination with the shipping line to secure a booking slot for the containers.
   • Confirm slot availability and secure the necessary bookings with the shipping line.

7. Document Attachment:

   • Attach any additional documents that are specific to the import booking process, such as booking confirmations, shipping instructions, or carrier-specific requirements.

8. Validation and Error Handling:

   • Validate the import booking data to ensure accuracy and completeness.
   • Address any errors or discrepancies that may arise during the conversion process.

9. Submit Import Booking:

   • Once satisfied with the import booking details, submit the booking to confirm the arrangements with the shipping line.
   • Receive a confirmation message indicating that the import booking has been successfully submitted.

10. Integration with Other Systems:

    • Ensure integration with other relevant systems, such as inventory management or supply chain systems.
    • Verify data consistency across interconnected systems.

11. Communication:

    • Communicate the successful conversion to an import booking to relevant stakeholders, including consignees, shipping partners, and internal teams.

By following these steps, you can seamlessly convert import manifest and IGM details into an import booking, ensuring that the booking process is efficient, accurate, and well-documented for further coordination and execution.