Import Workflow: 9) Create Delivery Order

The ninth step in your import workflow involves creating a Delivery Order and issuing it to the consignee for them to pick up loaded containers from the port of discharge. Here's a detailed guide for this process:

1. Access Delivery Order Module:

   • Log in to the import management or logistics system.
   • Navigate to the module specifically designed for managing delivery orders.

2. Identify the Relevant Import Shipment:

   • Select the import shipment for which you want to create a Delivery Order.
   • Ensure that the shipment details, including container discharge and local charges, have been accurately updated.

3. Locate Delivery Order Creation Section:

   • Identify the section or functionality within the system that allows you to create and manage delivery orders.
   • This section may be labeled as "Delivery Orders," "Release Orders," or a similar term.

4. Review Shipment and Charges:

   • Confirm that the import shipment details, including the discharge status and local charges, are accurate and up-to-date.

5. Initiate Delivery Order Creation:

   • Initiate the process to create a Delivery Order for the consignee.
   • The system should automatically populate the Delivery Order with relevant details from the import shipment.

6. Delivery Order Details:

   • Input additional details on the Delivery Order, including consignee information, container numbers, and any specific release instructions.
   • Specify the location and time for the consignee to pick up the containers.

7. Validation and Accuracy Check:

   • Validate the Delivery Order details to ensure accuracy and completeness.
   • Confirm that the information on the Delivery Order aligns with the import shipment and any contractual agreements.

8. Integration with Terminal Systems:

   • Ensure integration with terminal or port systems to notify them of the release and pickup instructions.
   • Verify data consistency between the import management system and external systems.

9. Review and Approval:

   • Review the generated Delivery Order to ensure compliance with any legal or regulatory requirements.
   • If required, route the Delivery Order for internal approval according to established workflows.

10. Issue Delivery Order to Consignee:

    • Once the Delivery Order is validated and approved, issue it to the consignee.
    • Communicate the release instructions, location, and time for the consignee to pick up the loaded containers.

11. Communication:

    • Notify the consignee of the issued Delivery Order, providing all necessary details for the container pickup.
    • Ensure timely and accurate communication to avoid delays in the pickup process.

By following these steps, you can efficiently create a Delivery Order and issue it to the consignee, facilitating the pickup of loaded containers from the port of discharge. This process ensures a smooth transition from the port to the consignee and helps in maintaining accurate and transparent logistics operations.